Ownership Transfers - Owner Relations


Owner Transfer Information (Required Documents)

INDIVIDUAL
-Marriage Certificate
-Divorce Decree
-Other Court Document Showing Name Change


COMPANY
-Certificate of Name Change
-Certificate of Merger


-Address Change Form
-Letter with signature and TIN/SS#
-Address Verification Letter
-Escheat Letter


-W-9 Form


Owner died with a Will Probated in the State where the property is located
-Certificate of Death
-Last Will and Testament (recorded in county where property is located)
-Order Admitting Will to Probate (recorded in county where property is located)
-Letters Testamentary
-Form W-9 for each heir

Owner died with a Will, Probate proceedings will NOT occur
-Certificate of Death
-Last Will and Testament
-Affidavit of Death & Heirship (recorded in county where property is located)
-Affidavits must be filled out by a disinterested party and witnessed by a second disinterested party.
-Stipulation of Interest (if applicable)
-Form W-9 for each heir

Owner died without a Will, Estate is under administration, paying Estate in the interim
-Certificate of Death
-Letters Testamentary
-Form W-9 for the Estate

Owner died without a Will, Estate proceedings are complete
-Certificate of Death
-Distribution of Heirship, Final Decree or other court documents evidencing final distribution (recorded in county where property is located)
-Form W-9 for each heir

Owner died without a Will, Laws of Descent & Distribution will apply of the state where property is located
-Certificate of Death
-Affidavit of Death & Heirship (recorded in county where property is located)
-Affidavits must be filled out by a disinterested party and witnessed by a second disinterested party.
-Form W-9 for each heir

Life Estate
-Certificate of Death
-Instrument creating the life estate (if applicable) (recorded in county where property is located)
-Form W-9 for each Remainderman


Created
-Trust Agreement or Certificate of Trust
-Conveyance Document (must name Trustee) (recorded in county where property is located)
-Form W-9 for the Trust

Change in Trustee
-Trust Agreement or Certificate of Trust
-Certificate of Death of Trustee (if applicable)
-Court or Other Documentation Showing New Trustee
-Form W-9 for the Trust, Updated with New Trustee

Terminated
-Dissolution of Trust
-Conveyance Document conveying to Beneficiary/Beneficiaries (recorded in county where property is located)
-Trust Agreement or Certificate of Trust
-Form W-9 for the Beneficiary/Beneficiaries

Sale
-Trust Agreement or Certificate of Trust
-Conveyance Document (recorded in county where property is located)
-Form W-9


-Conveyance Document (recorded in county where property is located)
-Form W-9 For New Owner(s)


-Deed (recorded in county where property is located)
-Divorce Decree
-Property Settlement
-Form W-9 Evidencing New Name


-IRS Notice
-Release of Levy